Workflows & scheduled prompts
Decide what runs and when.
A scheduled prompt does one task at a set time. A workflow connects several steps and waits for your approval where it matters. Both run with your permissions and within your workspace's available usage.
Run a task on a schedule
Pick a prompt or assistant, its sources and how often it runs: once, daily or weekly, in your timezone. Before you save, Verselo shows the next occurrences. The task runs on the server, so your browser does not need to stay open.
- Once, daily or weekly, with a timezone
- Preview of the next five occurrences
- Results land privately in your Verselo inbox
- If the previous run is still going, the next one is skipped
- Input
- Every Monday at 8:00, timezone Europe/London: summarise the new documents in the Proposals folder.
- Action
- Verselo lists the next five Mondays and saves the schedule.
- Result
- On Monday at 8:00 the summary is waiting in your inbox as a private result.
Connect several steps into a workflow
A workflow is an ordered list of steps, such as an assistant, a condition and an approval. Each step comes from a fixed catalogue and is set up through forms. No custom code runs. Verselo validates the workflow before you publish it, and only the published version starts: on a schedule, by hand, or when a new document is ready in a chosen folder.
- Conditions and approvals with two clear outcomes
- Validation names every problem with its step and field
- Workflows belong to you and run with your access
- Input
- A new contract arrives in the Contracts folder.
- Action
- The Contract review assistant summarises it. If the notice period is under three months, it goes to you for approval.
- Result
- The summary waits in your inbox for your decision before the next step runs.
Inspect and control runs
Every run has a status: completed, paused or failed. When a task pauses, Verselo states the reason, such as missing permissions, a changed source or exhausted credits. It continues only after you confirm. Verselo does not restart failed runs on its own.
- Every run uses credits from the workspace allowance
- Workspace budget and personal caps apply here too
- Pause, resume or run now
- Input
- Monday's run, status paused.
- Action
- Verselo shows the reason: the workspace's monthly budget has been reached.
- Result
- An admin adjusts the budget, you confirm, and the task resumes from the next occurrence.
Frequently asked questions
What is the difference between a scheduled prompt and a workflow?
A scheduled prompt runs a defined task in Verselo at a chosen time, once, daily or weekly. A workflow connects several steps, such as an assistant, a condition and an approval. For a single recurring task, a scheduled prompt is usually enough. Workflows use only the steps Verselo offers and do not run custom code supplied by the user.
Which schedules does Verselo support for prompts and assistants?
Verselo runs prompts and assistants once, daily or weekly, in the timezone you choose. You see the next occurrences before saving. Each run uses your access and the workspace's available usage. If a prompt or assistant used by the task changes, the schedule pauses until you review it. Permissions you lose stop applying immediately, including to saved schedules.
Can a workflow wait for my approval before taking action?
Yes. A Verselo workflow can include an approval as a step of its own. You see the exact action and decide; only then does the next step run. An AI result never grants permission by itself. What a workflow can do depends on the available steps, your connected accounts and their current access rights. Not every action can be automated.
What do I see when a scheduled task cannot continue?
Verselo shows paused and failed tasks with a notice inside the product. Common reasons are missing permissions, a changed source or exhausted credits. Review the stated reason before you continue. Resuming needs your confirmation and starts from the next occurrence. Verselo never starts a run that uses credits again without your consent.
Test it on your own case at launch.
Sketch one process you repeat: the steps, how often it happens and where a person reviews the result. With that you rebuild it in Verselo. At launch you test it for free, and a founder spot locks in the price for 12 months. Until then you get one email a week with practical AI for teams and where the platform stands.